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Privacy Notice

Privacy Notice

Hereford & Worcester Scouts takes the issue of privacy very seriously and is committed to protecting and respecting our users’ privacy online. This Privacy Notice sets out our current data processing practices.

1. The information we collect
The only circumstances in which we will provide any of your personal data to a third party for non-commercial purposes are those contained in this Privacy Notice.

2. Registration information
Hereford & Worcester Scouts will usually ask for your name, email address and postcode. Sometimes we might ask for you Scout membership number, Group and/or District location and your current appointment. There may be occasions when we ask for more details to meet the needs of a particular requirement/event. We usually also capture your IP address at the time you register.

3. Sharing of data
We may share data supplied by you (or collected about you) with other parts of Hereford & Worcester Scouts such as Districts, Hereford & Worcester Scouts Campsites or Hereford & Worcester Scouts event organisers. We do not store credit card details nor do we share your details with any third parties. There may be circumstances when we need to share your details with Scout National Headquarters.

4. Legal jurisdiction
All personal information and details held on and processed by computers situated in the United Kingdom.

5. Disclosure of data by order of a Court and Security
We reserve the right to communicate a Member’s personal information to third parties who are empowered by regulation, statute or order of a court.

We have security measures in place to protect our customer database. Access to this database is restricted internally. However, it remains each Member’s responsibility to:

  • keep their password secret
  • protect against unauthorised access to your personal details
  • log off from the service when not using it
  • ensure against use by anyone other than the Member while they are logged on to the service
  • search and obtain only the data specifically required and allowed for relating to their role.

6. Use of cookies by The Scout Association
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site

The table below explains the cookies we use and why.

Cookie Name Purpose More Information
Google Analytics _utma
These cookies collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. Click here for an overview of privacy at Google
Module cookie Module_layout1
These cookies store your personal homepage layout of the home page. We are working towards developing a new system that will remove the need for this Cookie.
Session cookies res_width
These cookies optimise you screen resolution for user logged in areas. These are session cookies and only last as long as you browser is open These cookies are essential to the running of the site and member areas.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit

To opt out of being tracked by Google Analytics across all websites visit

YouTube cookies
We embed videos from our official YouTube channel using YouTube’s privacy-enhanced mode. This mode may set cookies on your computer once you click on the YouTube video player, but YouTube will not store personally-identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode. To find out more please visit YouTube’s embedding videos information page.

7. The Data Protection act
You can obtain further information about data protection laws by visiting the Information Commissioner’s website at

8. Contacting
If you want to contact us to raise any questions about this privacy statement, or any general matters relating to, you can contact us using this email address:

9. Google Analytics
Google Analytics tracks visitors to this website who have javascript enabled. It collects the following types of information from users:

    • Type of user agent (web browser) used, software manufacture and version number.
    • Type of operating system
    • Screen colours (colour processing ability of the users screen)
    • Javascript support
    • Flash version
    • Screen resolution
    • Network location and IP address
      • Can include country, city, state, region, county, or any other geographic data.
      • Hostname
      • Bandwidth (internet connection speed)
    • Time of visit
    • Pages visited
    • Time spent on each page of the website
    • Referring site statistics
      • The website (URL) the user came through in order to arrive at this website (for example, clicking on a hyperlink from that took the user to this website)
      • Search engine query used (for example, typing a phrase into a search engine like Google, and clicking on a link produced from that search engine)

This data is only used to optimise our website for our visitors.

This data DOES NOT include any personalised identification information such as:

  • Names
  • Phone numbers
  • Email addresses
  • Mailing addresses
  • Bank account numbers
  • Credit card information

The Scout Association Data Protection Policy can be found here.

To get in contact with The Scout Association with regards to a Subject Access Request (SAR), please email

Nature and the outdoors are languages that can be learned. Once you identify a beech tree, tie a clove hitch or cook a simple meal over a fire that you’ve built yourself, you’ll never forget it.'
Bear Grylls, Chief Scout Bear Grylls